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Operations Specialist

Open Technology Fund is seeking a driven, focused, passionate, and engaged Operations Specialist to support OTF’s non-programmatic operations.

About OTF

The Open Technology Fund works to advance Internet freedom in repressive environments by supporting the research, development, implementation, and maintenance of technologies that provide secure and uncensored access to the Internet to counter attempts by authoritarian governments to restrict freedom online. OTF provides direct funding and support services to individuals and organizations around the world to address threats to Internet freedom, journalism, and human rights with technology-backed solutions.

OTF is a private, non-profit 501(c)(3) corporation funded by the U.S. Agency for Global Media.

OTF is a place for people who are mission-driven. We thrive when different perspectives and diverse experiences come together behind a shared commitment to a free and open internet for all. As in all of our positions, we encourage applications from anyone who wants to make this vision a reality - regardless of whether you meet every single qualification listed below.

Position Summary

The Open Technology Fund is seeking a driven, focused, passionate, and engaged Operations Specialist to support OTF’s non-programmatic operations. The Operations Specialist will support OTF in the execution of financial, contracting, and communications functions to ensure that the organization operates seamlessly and delivers on its mission nimbly. The ideal candidate for the position will be organized, detail-oriented, and skilled at multitasking as well as enthusiastic about learning new skills. The Operations Specialist will work to proactively identify opportunities for improvement within OTF’s operations and work cooperatively with multiple departments to implement changes. This position requires a passion for working collaboratively with diverse global communities who are actively countering threats to internet freedom, independent journalism, and human rights with technology-backed solutions.

Responsibilities

*Design, implement, and update tracking systems to organize and streamline OTF workflows.

*Coordinate with the OTF program team to file, collect, and retrieve necessary information and supporting documentation for OTF compliance and financial needs.

*Collect physical documentation and facilitate digital operations through scanning, compiling and uploading to OTF shared drive.

*Prepare financial statements, contracts, reports, memos, invoices, letters, and other documents under the guidance of the CFO.

*Track and process invoices and receipts under the direction of the finance team.

*Under the direction of the OTF Counsel, collect required documentation and draft documents for procurement and/or contracting purposes.

*Organize, manage, and update shared drives and project folders to enable logical intuitive navigation and ensure references between related files are maintained.

*Conduct research and prepare reports for OTF staff and Board as assigned.

The Operations Specialist is expected to fulfill other essential duties as discussed and assigned by OTF leadership.

Position Qualifications

The ideal candidate for the position will possess a level of education that, when combined with your professional experience, will adequately show that you have the capability to contribute meaningfully at OTF. Candidates who have relevant academic degrees or certifications are encouraged to apply but this is a plus, no a requirement. The ideal candidate will have: proven experience providing operational and other relevant administrative, accounting, procurement and outreach support; experience working with, and an in depth understanding of, the entire MS Office Suite and G-Suite; ability to organize a daily workload with competing priorities; ability to meet deadlines in a fast-paced and quickly changing environment. Experience working with a federally funded non-profit organization preferred but not required.

Job Location

Washington D.C. required

Salary

Salary $80,000 to $100,000 annually commensurate with qualifications and experience.

Why OTF

OTF offers a competitive salary commensurate with qualifications and experience and excellent benefits including: medical, dental and vision insurance; pre-tax commuter and FSA accounts; 401(k) with a company match; vacation, sick leave, and holidays; and a company-paid employee assistance program.

Thank You for Considering Joining the OTF Team

Diverse teams are strong teams. OTF includes a mix of genders, parents and non-parents, the self-taught, and people of multiple races, nationalities, ages, and socio-economic backgrounds. We encourage candidates of all races, genders, ages, abilities, orientations, ethnicities, and national origins to apply, and welcome those with alternative backgrounds and experiences. We are interested in every qualified candidate who is eligible to work in the United States. However, we will not offer visa sponsorship for this position.

Open Technology Fund is a non-profit 501(c)(3) corporation and is an equal opportunity employer that does not discriminate in its hiring practices and actively seeks a diverse applicant pool.

How to Apply

  • Please email your resume and cover letter to [email protected].

  • Only applications submitted through [email protected] will be considered. If you are experiencing technical difficulties with your application submission, please email [email protected]. Because we receive a large number of applications per job posting, inquiries regarding the status of applications will go unanswered.

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