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Executive Assistant

The Open Technology Fund is seeking an experienced, proactive, and engaged Executive Assistant to provide high level administrative support to OTF’s President, General Counsel/Chief Operating Officer and leadership staff.

Deadline to Apply: January 8, 2021

About OTF

The Open Technology Fund works to advance Internet freedom in repressive environments by supporting the research, development, implementation, and maintenance of technologies that provide secure and uncensored access to the Internet to counter attempts by authoritarian governments to restrict freedom online. OTF provides direct funding and support services to individuals and organizations around the world to address threats to Internet freedom, journalism, and human rights with technology-backed solutions.

OTF is a private, 501(c)(3) non-profit organization funded by the U.S. Agency for Global Media.

OTF is a place for people who are mission-driven. We thrive when different perspectives and diverse experiences come together behind a shared commitment to a free and open internet for all. As in all of our positions, we encourage applications from anyone who wants to make this vision a reality - regardless of whether you meet every single qualification listed below.

Position Summary

The Open Technology Fund is seeking an experienced Executive Assistant to provide high level administrative support to OTF’s President, General Counsel/Chief Operating Officer and leadership staff. The Executive Assistant:

  • Performs data entry, including updating internal spreadsheets and trackers.
  • Maintains corporate files and proper filing of all correspondence; Organizes, files, and retrieves documents.
  • Prepares reports, internal communications, and other documents.
  • Handles all reservations/registrations for staff and partners as well as making travel arrangements and scheduling executive appointments.
  • Assists in planning team events.
  • Schedules internal team meetings, prepares meeting agendas and captures notes and action items during meetings
  • Drafts memos and correspondence from dictation, as necessary.
  • Schedules internal and external meetings for executives and attends meetings alongside executives, as necessary.
  • Reviews emails and responds or forwards as appropriate.
  • Processes expense reports and facilitates reimbursements.
  • Assists with processing invoices and other Accounts Payable tasks, as needed.
  • Coordinates with contractors and consultants for a variety of projects.
  • Schedules interviews.
  • Oversees office maintenance and orders supplies.
  • Other duties as assigned.

Qualifications

Commitment to OTF’s mission and core values of equity, fairness and diversity.

Passion for social change with knowledge of philanthropy, and interest in the field of human rights and Internet freedom, including nonprofit organizations, entrepreneurship, racial and gender equity, civic engagement, etc.

Personal qualities of humility, capacity for self-reflection, and/or a sense of humor.

A high level of self-motivation, initiative and the ability and desire to solve problems.

A drive for quality and excellence in your work; detail-oriented and organized.

Exceptional professionalism, follow-through and people skills.

Superior oral and written communication skills.

Excellent ability to work collaboratively and respectfully with others in multicultural teams, across organizational boundaries and multiple time zones, and with team members at all levels.

A flexible, responsive, and enthusiastic approach to work, including the humility and grace to work effectively with others in a collaborative, fast-paced team.

Impeccable ethics and integrity; the discretion and ability to manage confidential issues.

Education

A level of education that when combined with your professional experience will adequately show you have the capability to contribute meaningfully to OTF. Candidates who have relevant academic degrees or certifications are encouraged to apply, but this is a plus - not a requirement.

Experience

5+ years of experience as an Executive Assistant or Office Manager

Familiarity with Google Suite is a plus.

Compensation

$72,000 – $94,000 commensurate with qualifications and experience. This is a full-time position for employment. OTF seeks exceptional applicants and offers competitive compensation and excellent employer-paid benefits.

Location

Currently OTF is working in a fully remote capacity with an anticipated return to OTF’s offices in Washington, D.C. in 2022. Fully remote may be available for the right candidate.

How to Apply

Please email your resume and cover letter to [email protected]

Only applications submitted through [email protected] will be considered. If you are experiencing technical difficulties with your application submission, please email [email protected] Because we receive a large number of applications per job posting, inquiries regarding the status of applications will go unanswered.

Diverse teams are strong teams. OTF includes a mix of genders, parents and non-parents, the self-taught, and people of multiple races, nationalities, ages, and socio-economic backgrounds. We encourage candidates of all races, genders, ages, abilities, orientations, ethnicities, and national origins to apply, and welcome those with alternative backgrounds and experiences. We are interested in every qualified candidate who is eligible to work in the United States. However, we will not offer visa sponsorship for this position.

Open Technology Fund is an inclusive, equal opportunity employer. We actively seek a diverse applicant pool and do not discriminate in our hiring practices.

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